Privacy Policy

Last updated: 4/1/2025

THIS PRIVACY POLICY DESCRIBES HOW ADDINGANNA COLLECTS, USES, AND PROTECTS YOUR PERSONAL INFORMATION WHEN YOU USE OUR SERVICE. PLEASE READ THIS POLICY CAREFULLY TO UNDERSTAND OUR PRACTICES REGARDING YOUR DATA.

1. Information We Collect

When you use AddingAnna, we collect various types of information to provide and improve our services. This includes:

Account Information: We collect basic account information such as your name, email address, and password when you create an account. This information is essential for providing our services and ensuring the security of your account.

Google User Data: When you use our service with Google integration, we may access and process the following Google user data:

  • Calendar data and meeting information to schedule and manage your appointments
  • Email communications related to meeting scheduling and confirmations
  • Basic profile information (name, email) to personalize your experience
  • Calendar availability to suggest optimal meeting times

Usage Data: We collect information about how you interact with our service, including:

  • Device and browser information to optimize your experience
  • IP addresses and location data for security and service optimization
  • Service usage patterns to improve our AI systems
  • Error logs and performance data to maintain service quality

2. How We Use Your Information

We use the collected information exclusively for providing and improving our service's functionality. Specifically:

Service Provision: We use your information to:

  • Schedule and manage your meetings efficiently
  • Send meeting confirmations and updates
  • Coordinate with meeting participants
  • Provide personalized scheduling suggestions
  • Ensure the security and reliability of our platform

Service Improvement: We use data to:

  • Optimize our scheduling algorithms
  • Improve user interface and experience
  • Identify and fix technical issues
  • Develop new features and capabilities

AI and Machine Learning Usage: Regarding our use of Google Workspace API data:

  • We explicitly affirm that we do not use Google Workspace API data to develop, improve, or train generalized/non-personalized AI and/or ML models
  • Any AI/ML processing of Google Workspace data is strictly limited to personalized user experiences and scheduling optimization
  • We do not transfer Google Workspace API data to third-party AI tools for generalized/non-personalized AI/ML model training
  • Our AI/ML usage is focused solely on improving individual user experiences and service functionality

3. Data Protection and Security

We implement comprehensive security measures to protect your information:

Technical Security: We employ industry-standard security measures including:

  • End-to-end encryption for sensitive data transmission
  • Secure data storage with encryption at rest
  • Regular security assessments and penetration testing
  • Access controls and authentication systems
  • Secure API endpoints and data transfer protocols

Organizational Security: We maintain strict internal security practices:

  • Regular employee security training
  • Access control policies and procedures
  • Incident response and data breach protocols
  • Regular security audits and compliance checks
  • Secure development and deployment practices

4. Data Sharing and Third-Party Access

We are committed to protecting your privacy and only share your data when necessary for service provision:

Service Providers: We may share your information with trusted service providers who assist in:

  • Calendar integration and synchronization
  • Email delivery and communication
  • Analytics and performance monitoring
  • Cloud storage and hosting
  • Customer support and service maintenance

Legal Requirements: We may disclose your information when required by law or to protect our rights and safety.

5. Data Retention and Deletion

We maintain clear policies regarding data retention and deletion:

Retention Period: We retain your data only for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes
  • Enforce our agreements
  • Improve our services

Data Deletion: You can request deletion of your data at any time. Upon receiving such a request, we will:

  • Remove your personal information from our active databases
  • Delete associated data from our backup systems
  • Confirm the completion of the deletion process
  • Maintain only legally required records

6. Your Rights and Choices

You have comprehensive rights regarding your personal data:

Access and Control: You can:

  • Access your personal data through your account settings
  • Correct inaccurate information
  • Request data deletion
  • Export your data in a portable format
  • Opt-out of marketing communications
  • Object to certain data processing activities

7. Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes through:

  • Email notifications to your registered email address
  • In-app notifications when you log in
  • Updates to this privacy policy page

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: hi@addinganna.com